Privacy Policy

Sunshine Reserve Conservation Group Inc.

Last updated: 12th July 2026

Sunshine Reserve Conservation Group Inc. ("Sunshine Reserve", "SRCG", "we", "us", "our") is a volunteer-run, not-for-profit organisation protecting native bushland in Mount Martha on the Mornington Peninsula, Victoria. We are committed to protecting the privacy of our members, donors, volunteers, and website visitors.

This policy explains what personal information we collect, how we use and store it, and your rights in relation to it. We handle personal information in accordance with the *Privacy Act 1988* (Cth) and the Australian Privacy Principles (APPs), to the extent they apply to us as a volunteer-run not-for-profit organisation, and we apply the same standards as a matter of good practice regardless.

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1. What Information We Collect

We only collect information that is reasonably necessary for our activities. Depending on how you interact with us, this may include:

1.1 Membership Information
When you join as a member, we collect your name, address, phone number, and email address, and (where applicable) payment details for membership fees.

1.2 Donations
When you make a donation, we collect your name, contact details, and payment information necessary to process the donation and issue a receipt. Payments are processed securely by our third-party payment provider — we do not store your credit card details.

1.3 Newsletter & Communications
If you subscribe to our newsletter, we collect your name and email address via our mailing list provider, Mailchimp, to send updates about SRCG's activities, events, and news.

1.4 Volunteers
If you register as a volunteer, we may collect your name, contact details, and (where relevant to a role involving children, such as working bees with school groups) Working With Children Check (WWCC) details, in line with our Child Safety Policy.

1.5 Contact Form & General Enquiries
If you contact us through our website, we collect the information you provide (e.g. name, email, message content) to respond to your enquiry.

1.6 Website Usage Data
Our website is hosted on Wix, which may automatically collect standard technical information (such as IP address, browser type, and pages visited) via cookies and similar technologies, for site functionality and analytics purposes. See Section 4 below.

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2. How We Use Your Information

We use personal information only for the purposes it was collected, including to:

- Process and manage memberships and donations
- Send newsletters, event invitations, and updates (you can unsubscribe at any time)
- Coordinate volunteer activities and comply with our Child Safety obligations
- Respond to enquiries made via our website or email
- Maintain accurate records for accounting, reporting, and compliance with our obligations as an incorporated association and registered charity
- Improve our website and communications

We do not use your information for any purpose beyond what it was collected for without your consent, unless required or authorised by law.

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3. Who We Share Information With

We do not sell or rent your personal information to third parties.

We may share limited information with trusted service providers who help us operate, strictly for the purpose of providing that service:

Wix.com | Website hosting and membership/contact form management |
Mailchimp | Newsletter and email communications |
Payment provider, e.g. PayPal/Stripe] | Processing donations and membership payments |

These providers are only given the information necessary to perform their function and are bound by their own privacy and security obligations.

We may also disclose information where required by Australian law, or where necessary to protect the rights, property, or safety of SRCG, our members, or the public.

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4. Cookies

Our website, hosted on Wix, may use cookies to support core functionality (such as remembering your membership sign-in or newsletter preferences) and to gather anonymous analytics about how visitors use the site. You can control or disable cookies through your browser settings, though some site features may not work as intended if you do.

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5. Data Storage & Security

Information is stored securely within our website platform (Wix), mailing list provider (Mailchimp), and payment processor's systems, each of which maintains its own security standards. We take reasonable steps to protect personal information from misuse, loss, and unauthorised access.

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6. Access, Correction & Removal

You may request access to, correction of, or removal of your personal information at any time by contacting us at info@sunshinereserve.com.au.

Where you have no active membership, donation history requiring retention, or ongoing volunteer role, we will remove your details on request. Some information (e.g. donation and financial records) may need to be retained for a period to meet our accounting and reporting obligations as a registered charity.

You may unsubscribe from our newsletter at any time using the "unsubscribe" link in any email, or by contacting us directly.

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7. Children's Privacy

Where SRCG activities involve children (e.g. school group visits or family volunteer days), we handle any related personal information in accordance with our Child Safety Policy, available at https://www.sunshinereserve.com.au/policyanddocuments, and the current Victorian Child Safe Standards.

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8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The most current version will always be available on this page.

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9. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

Email: info@sunshinereserve.com.au

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Sunshine Reserve Conservation Group acknowledges the Bunurong / Boon Wurrung peoples of the Kulin Nation as the Traditional Custodians of the lands and waters we work to protect.